Secure file sharing is an essential part of keeping your business safe. We’ve always known security is important, but with the increased volume of connected devices and personal devices entering the workplace, it’s faster and easier to share company information. The ease and convenience of accessible data is great, but protective measures still need to be in place surrounding what’s coming in and what’s going out of company walls.
Do You Have Secure File Sharing Best Practices In Place?
If the answer isn’t a confidently resounding “yes,” then it’s time for an evaluation. The reality is that data is often in its most vulnerable state when its being shared, and that vulnerability has only increased in recent years given the diverse and complex business environment of today.
Employees are now accessing company data from mobile devices, from remote locations and sharing information across geographical boundaries. The accessibility brings a myriad of advantages – employees are more connected and are often more productive in their work – but there are also risks that cannot be overlooked.
Break Away From Consumer-Grade Services
Decrease your risk by avoiding consumer-grade file sharing options. While great for individual users, consumer-grade services in the workplace only heighten your risk, given their limitations in effectively safeguarding data. Services designed for consumers perform well at accessibility, but you need more than just access to information, you need to know the information is protected and secured. Avoiding consumer-grade file sharing options, will ensure you’ve got more visibility and control of where your company information lands.
Be Mindful Of Where Your Data Is Stored And How It’s Accessed
Public and private drives serve specific purposes – keeping information accessible to the masses, and preventing accessibility to the masses. Yet many businesses unknowingly provide employees with access to information unrelated to their job requirements. Stay mindful and train employees well on where data should be kept and how exposure increases when data is stored on public drives.
You’ve also got to stay cautious when it comes to mobile connections, as the level of exposure and potential risk increases when employees begin accessing company information from mobile devices. Mobile device security policies need to be in place before employees access the company network, whether that’s through personal devices or company-issued devices.
Keep A Smart Technology Team In Place
Security will never be the leading priority for employees. Their focus is on their work and fulfilling their role within the organization. Ensure you’ve got an IT support system and team in place that can perform their roles well, so that employees can perform their roles without technology hiccups and limitations.
Know that collaboration, access and integration are fundamental to today’s workplace. And while there are risks, those risks do not outweigh the impact collaborating and sharing has on the productivity of employees. The key to reducing risk is with secure file sharing, smart technology working behind-the-scenes and an IT team that consistently monitors and mitigates issues.